Registration to become a supplier for Petrobras - CRCC Process
Introduction
Petrobras has an online system for Goods and Services Suppliers Registration, through which prospective and already registered companies provide the necessary information and documents. This database contains important information concerning legal, economical, technical, managerial and HSE (Health, Safety and Environment) situation of Brazilian and foreign companies that intend to participate in biddings for supply of goods and provision of services for Petrobras.
Registration exposes company’s profile to every Petrobras unit in Brazil for sourcing of suppliers, and besides it is a pre-qualification for biddings.
Company’s registration is valid for one year, being annually renewed with the update of legal and economical data.
Introduction
Petrobras has an online system for Goods and Services Suppliers Registration, through which prospective and already registered companies provide the necessary information and documents. This database contains important information concerning legal, economical, technical, managerial and HSE (Health, Safety and Environment) situation of Brazilian and foreign companies that intend to participate in biddings for supply of goods and provision of services for Petrobras.
Registration exposes company’s profile to every Petrobras unit in Brazil for sourcing of suppliers, and besides it is a pre-qualification for biddings.
Company’s registration is valid for one year, being annually renewed with the update of legal and economical data.
Categories of Suppliers
Goods Suppliers: there are four categories in which suppliers are identified:
• • Trader Manufacturer: it is the supplier that produces equipments, materials or inputs and trades them directly with Petrobras;
• • Non-Trader Manufacturer: it is the supplier that produces equipments, materials or inputs and does not trade them directly with Petrobras. In this case, the trade will be carried out by a distributor.
• • Distributor: it is the supplier of materials appointed by a manufacturer that does not trade its products directly.
• • Reseller: it is the supplier that trades materials produced by third parties (trader manufacturer), duly accredited by the latter.
Note: distributors and resellers can only trade products of manufacturers previously qualified in Petrobras registration.
Service Providers: companies that render services and/or execute works in general.
Note: to provide services in Brazil, foreign companies must be formally authorized by the brazilian government or have a brazilian daughter company registered and evaluated in Petrobras Goods and Services Suppliers Registration.
Participation in Bidding Processes
Foreign suppliers are only invited for international scope biddings (that is, in foreign currencies) conducted by Petrobras units located in Brazil. For bidding processes of Petrobras units abroad, the supplier must contact the intended unit directly. To participate in biddings in Brazil (in national currency – Real), foreign goods suppliers must appoint a distributor or reseller in Brazil.
Inclusion in this database does not guarantee a bid opportunity.
Goods and Services subject to registration
Petrobras Goods and Services Suppliers comprises suppliers of several types of materials and equipments (pumps, compressors, heat exchangers, valves, fittings, process reactors, process towers, boilers, electric panels, among others) and services (design, maintenance, construction, drilling, among others).
Documents required for registration
The supplier may be evaluated in up to five criteria, according to its category. Get to know these criteria and the relevant documents.
Category of Supplier Evaluation Criteria
Technical Economical Legal HSE Managerial
Trader Manufacturer YES YES YES YES YES
Non-Trader Manufacturer YES - - YES YES
Distributor - YES YES YES -
Reseller - YES YES YES -
Service Provider YES YES YES YES YES
Technical Criterion: it aims to evaluate the technical capacity of the company considering the necessary resources for the appropriate performance of the goods to be supplied and/or services to be rendered. The goods that the company proposes to supply are assessed separately and each one has specific requirements for qualification. Check these requirements here.
Economical Criterion: it demands evidences of the economic stability, in order to assure that the company can continue and conclude the supplies of goods and/or provision of services.
The documents required for the evaluation of this criterion are the Balance Sheet and Financial Statements related to the end of the last two fiscal years of the company.
Legal Criterion: it has the purpose of verifying if the company is regularly registered in its country of origin and is not in a bankruptcy situation. Moreover, it requires the appointment of a legal representative in Brazil with expressed powers to receive summons and respond administratively and judicially. The legal representative may be a natural person or a legal entity established in Brazil.
Goods Suppliers: there are four categories in which suppliers are identified:
• • Trader Manufacturer: it is the supplier that produces equipments, materials or inputs and trades them directly with Petrobras;
• • Non-Trader Manufacturer: it is the supplier that produces equipments, materials or inputs and does not trade them directly with Petrobras. In this case, the trade will be carried out by a distributor.
• • Distributor: it is the supplier of materials appointed by a manufacturer that does not trade its products directly.
• • Reseller: it is the supplier that trades materials produced by third parties (trader manufacturer), duly accredited by the latter.
Note: distributors and resellers can only trade products of manufacturers previously qualified in Petrobras registration.
Service Providers: companies that render services and/or execute works in general.
Note: to provide services in Brazil, foreign companies must be formally authorized by the brazilian government or have a brazilian daughter company registered and evaluated in Petrobras Goods and Services Suppliers Registration.
Participation in Bidding Processes
Foreign suppliers are only invited for international scope biddings (that is, in foreign currencies) conducted by Petrobras units located in Brazil. For bidding processes of Petrobras units abroad, the supplier must contact the intended unit directly. To participate in biddings in Brazil (in national currency – Real), foreign goods suppliers must appoint a distributor or reseller in Brazil.
Inclusion in this database does not guarantee a bid opportunity.
Goods and Services subject to registration
Petrobras Goods and Services Suppliers comprises suppliers of several types of materials and equipments (pumps, compressors, heat exchangers, valves, fittings, process reactors, process towers, boilers, electric panels, among others) and services (design, maintenance, construction, drilling, among others).
Documents required for registration
The supplier may be evaluated in up to five criteria, according to its category. Get to know these criteria and the relevant documents.
Category of Supplier Evaluation Criteria
Technical Economical Legal HSE Managerial
Trader Manufacturer YES YES YES YES YES
Non-Trader Manufacturer YES - - YES YES
Distributor - YES YES YES -
Reseller - YES YES YES -
Service Provider YES YES YES YES YES
Technical Criterion: it aims to evaluate the technical capacity of the company considering the necessary resources for the appropriate performance of the goods to be supplied and/or services to be rendered. The goods that the company proposes to supply are assessed separately and each one has specific requirements for qualification. Check these requirements here.
Economical Criterion: it demands evidences of the economic stability, in order to assure that the company can continue and conclude the supplies of goods and/or provision of services.
The documents required for the evaluation of this criterion are the Balance Sheet and Financial Statements related to the end of the last two fiscal years of the company.
Legal Criterion: it has the purpose of verifying if the company is regularly registered in its country of origin and is not in a bankruptcy situation. Moreover, it requires the appointment of a legal representative in Brazil with expressed powers to receive summons and respond administratively and judicially. The legal representative may be a natural person or a legal entity established in Brazil.
The documents required for the assessment of this criterion are:
• • Commitment Letter: it aims to formally manifest the interest of the company in integrating Goods and Services Suppliers Registration. Refer to Annex IX
• • Evidence of being legally incorporated in its country of origin, issued by a government body. The latest amendment (if any) to the company bylaws with respective registration is required.
• • Letter appointing its legal representative in Brazil expressly empowered to receive summons and respond administratively and judicially. Refer to Annex VI.
• • Evidence that the company is not in a situation of bankruptcy or pre-bankruptcy nor is a debtor of a state or private organization that may be detrimental to the performance of the contracts. It may be a letter from the CEO or financial director of the company or a legal opinion. Refer to Annex VII.
• • In case of resellers or distributors, accreditation letter(s) issued by the manufacturers of each material, informing the accredited product(s). Refer to Annex II-A or Annex II-B respectively. Additionally, Commitment of Inspection Guarantee, refer to Annex III.
HSE Criterion (Health, Safety and Environment): it has the purpose of verifying if the company has an occupational health, safety and environment management system, implemented and maintained, using the requirements of Standards ISO 14001 and OHSAS 18001 as parameters.
In this criterion, the supplier must fill in the questionnaire and attach the documents that evidence the information provided.
For goods suppliers, this criterion is only classificatory.
Managerial Criterion: it has the purpose of knowing the managerial conduct of the companies, evaluating the commitment with quality and continuous improvement, using the requirements of Standard ISO 9001 as parameters.
Document to be presented: valid ISO 9001:2000 or ISO 9001:2008 certificate.
How to register
The process of qualification and registration of suppliers for Petrobras in Brazil is accomplished by means of the Goods and Services Suppliers Registration website.
Considering that there is a mandatory requirement for foreign companies to have a legal representative in Brazil and that it’s also desirable that the supplier has a locaL COMMERCIAL REPRESENTATIVE, PETROBRAS RECOMMENDS that these companies use the services of LOCAL REPRESENTATIVES TO PROCESS APPLICATIONS and REMIT documents in the Goods and Services Suppliers Registration website.
Registering Processes
These are the processes of registration and maintenance of company's information in Petrobras Goods and Services Suppliers Registration.
Registration: it is for suppliers that intend to be registered in Petrobras for the first time. In this process, the supplier must fill in questionnaires and attach documents according to its category and the goods intended to be supplied.
Renewal: the company already approved in Petrobras Goods and Services Suppliers Registration must initiate the proceedings for registration renewal at least 60 days before its expiration, with the presentation of the relevant documents updated, in order to maintain its registration active. This process is meant only for those suppliers who are evaluated in economical and legal criteria. The technical and HSE criteria are not evaluated annually.
Extension of range of supply: it is for those suppliers already evaluated and qualified by Petrobras that wish to include new goods in their range of supply. In this process, the technical criterion questionnaire must be filled in and relevant documents concerning the goods to be included must be attached.
Reclassification: the supplier may request the reopening of the questionnaires to insert additional information in order to obtain a reconsideration of rate.
Proceedings for Supplier Evaluation
• • Evidence of being legally incorporated in its country of origin, issued by a government body. The latest amendment (if any) to the company bylaws with respective registration is required.
• • Letter appointing its legal representative in Brazil expressly empowered to receive summons and respond administratively and judicially. Refer to Annex VI.
• • Evidence that the company is not in a situation of bankruptcy or pre-bankruptcy nor is a debtor of a state or private organization that may be detrimental to the performance of the contracts. It may be a letter from the CEO or financial director of the company or a legal opinion. Refer to Annex VII.
• • In case of resellers or distributors, accreditation letter(s) issued by the manufacturers of each material, informing the accredited product(s). Refer to Annex II-A or Annex II-B respectively. Additionally, Commitment of Inspection Guarantee, refer to Annex III.
HSE Criterion (Health, Safety and Environment): it has the purpose of verifying if the company has an occupational health, safety and environment management system, implemented and maintained, using the requirements of Standards ISO 14001 and OHSAS 18001 as parameters.
In this criterion, the supplier must fill in the questionnaire and attach the documents that evidence the information provided.
For goods suppliers, this criterion is only classificatory.
Managerial Criterion: it has the purpose of knowing the managerial conduct of the companies, evaluating the commitment with quality and continuous improvement, using the requirements of Standard ISO 9001 as parameters.
Document to be presented: valid ISO 9001:2000 or ISO 9001:2008 certificate.
How to register
The process of qualification and registration of suppliers for Petrobras in Brazil is accomplished by means of the Goods and Services Suppliers Registration website.
Considering that there is a mandatory requirement for foreign companies to have a legal representative in Brazil and that it’s also desirable that the supplier has a locaL COMMERCIAL REPRESENTATIVE, PETROBRAS RECOMMENDS that these companies use the services of LOCAL REPRESENTATIVES TO PROCESS APPLICATIONS and REMIT documents in the Goods and Services Suppliers Registration website.
Registering Processes
These are the processes of registration and maintenance of company's information in Petrobras Goods and Services Suppliers Registration.
Registration: it is for suppliers that intend to be registered in Petrobras for the first time. In this process, the supplier must fill in questionnaires and attach documents according to its category and the goods intended to be supplied.
Renewal: the company already approved in Petrobras Goods and Services Suppliers Registration must initiate the proceedings for registration renewal at least 60 days before its expiration, with the presentation of the relevant documents updated, in order to maintain its registration active. This process is meant only for those suppliers who are evaluated in economical and legal criteria. The technical and HSE criteria are not evaluated annually.
Extension of range of supply: it is for those suppliers already evaluated and qualified by Petrobras that wish to include new goods in their range of supply. In this process, the technical criterion questionnaire must be filled in and relevant documents concerning the goods to be included must be attached.
Reclassification: the supplier may request the reopening of the questionnaires to insert additional information in order to obtain a reconsideration of rate.
Proceedings for Supplier Evaluation
Documental Evaluation: it’s the assessment of information and documents provided by the company by a team of Petrobras evaluators, experts in the areas corresponding to the evaluation criteria (Technical, Economical, Legal, HSE and Managerial).
Presence Evaluation: due to the peculiarity of the material and the supplier market, a technical visit to the headquarters of the company may be requested by a Petrobras or designated team for the evaluation of Technical, HSE and Managerial criteria.
Note: according to the results of the evaluations, Petrobras may restrict the grant of financial advances, the validity of the registration, as well as limit the range of supply.
OUR Program of SERVICES for the CRCC Petrobras covers all stages (Pre Registration and Cadastre) and criteria (Technical, Legal, Economic, and Managerial SMS) required to meet the corporate register of suppliers of Petrobras, ensuring the necessary preparation of your company to obtain the CRCC Petrobras quickly and efficiently, reducing costs and project time.
Presence Evaluation: due to the peculiarity of the material and the supplier market, a technical visit to the headquarters of the company may be requested by a Petrobras or designated team for the evaluation of Technical, HSE and Managerial criteria.
Note: according to the results of the evaluations, Petrobras may restrict the grant of financial advances, the validity of the registration, as well as limit the range of supply.
OUR Program of SERVICES for the CRCC Petrobras covers all stages (Pre Registration and Cadastre) and criteria (Technical, Legal, Economic, and Managerial SMS) required to meet the corporate register of suppliers of Petrobras, ensuring the necessary preparation of your company to obtain the CRCC Petrobras quickly and efficiently, reducing costs and project time.
The enrollment procedure also involves some key steps, such as the PETROBRAS ON-SITE INSPECTION at Company’s sites/facilities.
The average time may vary depending on the consistency of existing documentation in the company. Companies certified under ISO 9001, ISO 14001 and OHSAS 18001 are prepared to achieve better results faster.
No comments:
Post a Comment